Leasing with CMHA

Family getting house keys

Thank you for your interest in CMHA’s Housing Choice Voucher Program!  The following steps summarize the process to become a successful HCVP landlord. Please note that CMHA does not have a pre-approval process for landlords or units.

  1. Advertise Your Property on Affordablehousing.com or OhioHousingLocator.org: You may list properties free of charge. You may also wish to advertise your property through a newspaper or alternative source. If so, please place in your ad that "vouchers are welcome.”
  2. Screen Prospective Tenants: It is the landlord’s responsibility to screen prospective HCV tenants just as you would any other tenant.
  3. Submit Request for Tenancy Approval Packet (RFTA) provided to you by HCV Family: The packet should be submitted via email at rfta@cmha.net or via our kiosks in our Main Campus Lobby.
  4. Accept Rent Offer: After reviewing the packet, CMHA will conduct a rent determination. If you accept the rent offer, we will move to schedule an HQS Inspection.
  5. Pass Housing Quality Standards Inspection (HQS): CMHA will set a date with you to inspect the unit. HQS requirements can be found in the HUD HQS Inspection Checklist available through the following link: HQS Inspection Checklist.
  6. Sign HAP Contract and Lease: Once the inspection has passed, a move-in date will be established. CMHA will provide you with the Housing Assistance Payment (HAP) Contract to sign. You will provide CMHA a copy of your executed lease with your new tenant.
After the contract is signed by the owner and the tenant moves into the unit, the monthly housing assistance payments will begin. It is the landlord’s responsibility to collect the participant’s monthly portion of rent. If you are a new vendor, you will be provided with a registration code for the Landlord Portal.

Rental Registration/Certificate of Compliance 

CMHA is required to obtain copies of Certificate of Occupancy permits and/or Rental Registrations for the following suburbs. If you are submitting an RFTA for a unit in one of these cities, please ensure you have a copy of the appropriate permit.

  • Bedford
  • Bedford Heights
  • Brook Park
  • Cleveland Heights
  • Cuyahoga Heights
  • East Cleveland
  • Euclid
  • Fairview Park
  • Garfield Heights
  • Lakewood
  • Lyndhurst
  • Maple Heights
  • Parma
  • Shaker Heights
  • South Euclid
  • University Heights
  • Warrensville Heights
You can read more about rental requirements on the corresponding city’s website. Links to those websites can be found here.